Set your working hours & location - Computer (2025)

Turn on working hours

See how to set working hours

1. On your computer, openGoogle Calendar.
2. At the top right, click Settings Settings.
3. On the left, under "General," click Working hours.
   • Tip: If your admin has turned on working location, click Working hours & location.Learn more about your administrator.
4. In the "Working hours" section, click Enable working hours.
5. Select the days you work the times you work.
6. You can split the hours you work based on when you're available.
   • To add more than one time period to your workday, next to a day of the week, click Add .
   • To remove a time period, click Remove .

Tip: When you add work hours, the start time must be before the end time.

Calendar may suggest working hours based on your time zone, the work patterns in your country, and your schedule. You can accept, decline, or edit these suggestions. Learn more about Calendar in different time zones.

Learn more about your working location:

1. On your computer, open Google Calendar.
2. Create an all-day event. Learn how to create an all-day event.
3. In the event window that appears, select Working location.
4. Optional: Adjust the dates that you want to add a working location to.
5. Selecta locationor create a new one.
6. Click Save.

Tip: You can also add a working location when you point below a date on your calendar grid and click the “Add location” bar that appears.

Important: When your calendar is shared with someone with free or busy visibility, they can view your availability and working location.

1. On your computer, open Google Calendar.
2. Below a specific date on your calendar grid, click the location bar.
   • If you click on the starting location, click Edit working location .
   • To adjust the date range, click on each date.
   • Select a location or create a new one.
3. Click Save.
4. Choose a frequency, and then click OK.

1. On your computer, open Google Calendar.
2. Below a specific date range on your calendar grid, click the starting location.
3. At the top right, click Edit working location .
   • To adjust the date range, click on each date.
   • Select a location or create a new one.
4. Click Save.
5. Choose a frequency, and then click OK.

1. On your computer, open Google Calendar.
2. Click an empty space on your calendar.
3. At the top of the event, click Working location.
4. Choose the time and date you want to add a working location.
5. Optional: Make your working location repeat.
   1. Click the day and time.
   2. Next to "Does not repeat," click the Down arrow .
   3. Choose how often you want the event to repeat and end.
6. Choose a location or add a new one.
7. Click Save.

Tip:

• After you create a working location for part of your day, you can drag it to another date or time.
• You can set your working location to repeat. Learn how to make an existing event repeat.

When you indicate that you’re out of office, your calendar will automatically decline all meetings during that time.

1. On your computer, openGoogle Calendar.
2. At the top of your calendar, click the first date you’ll be out of the office.
3. Click Out of office.
4. Select the dates that you’ll be out of the office. You can also specify a time.
5. Optional: To schedule out-of-office events that repeat, below the day and time you select, click the drop down menu next to “Does not repeat” choose a frequency.
6. Optional: Change your decline settings and edit your decline message.
7. Click Save.

Show your Calendar status in Gmail

If you use Gmail for work or school and show when you’re out of office:

• Gmail updates your calendar status.
• When someone emails you, your current status is sent to them.

The “Out of office” event must last the entire day or extend past your regular working hours.

Important:

• To find your current status, the sender must have access to your calendar.
• To make sure others have access to your calendar, you must share it with them.